BYLAWS OF the
AMERICAN SOCIETY FOR
ADOLESCENT PSYCHIATRY
As Amended, March 30, 2008
Table
of Contents
ARTICLE I NAME......................................................................................... 2
ARTICLE II ASAP PURPOSES..................................................................... 2
ARTICLE III MEMBERSHIP.......................................................................... 2
3.1
General Requirements............................................................................... 2
3.2.
Regular Members...................................................................................... 3
3.3.
Associate Members................................................................................. 3
3.4
Honorary Members.................................................................................... 4
3.5
Life Members............................................................................................ 4
3.6
Members-in-Training.................................................................................. 4
3.7
Institutional Members................................................................................ 5
3.8
Fellows ............................................................................................... 5
3.9
Annual Membership Business
Meeting....................................................... 6
3.10 Ethical
Complaints.................................................................................... 7
ARTICLE IV CONSTITUENT
SOCIETIES AND GROUPS........................ 7
4.1 Organizational Structure............................................................................ 7
4.2 Constituent Regional Societies.................................................................. 7
ARTICLE V GOVERNING BOARD.............................................................. 8
5.1 Purpose ............................................................................................... 8
5.2 Composition............................................................................................. 8
5.3 Powers and Functions.............................................................................. 9
5.4
Governing Board Meetings......................................................................... 10
ARTICLE VI. OFFICERS............................................................................... 10
6.1
Officers and Elections............................................................................... 10
6.2
Duties of the President.............................................................................. 11
6.3
Duties of the President-Elect...................................................................... 12
6.4
Duties of the Vice-President....................................................................... 12
6.5
Duties of the Secretary.............................................................................. 12
6.6
Duties of the Treasurer.............................................................................. 12
6.7
Duties of the Board
Members-at-Large........................................................ 13
6.8
Continuing Medical Education
(CME) Officer and Assistant CME Officer........ 13
6.9
Vacancies in Office................................................................................... 14
ARTICLE VII. EXECUTIVE
COMMITTEE.................................................... 14
7.1
Membership............................................................................................. 14
7.2
Duties ............................................................................................... 14
ARTICLE VIII. COUNCILS............................................................................. 14
8.1
Council on Administration and
Organization................................................. 15
8.2
Council on Educational and
Scientific Activities........................................... 15
8.3
Council on Programs and Meetings............................................................ 16
8.4
Council on Topical Studies......................................................................... 16
8.5 Council on Certification in Adolescent
Psychiatry........................................ 17
ARTICLE IX. COMMITTEES........................................................................ 18
9.1
Standing Committees................................................................................ 18
9.2
Ad Hoc Committees.................................................................................. 19
9.3
Establishing and Discontinuing
Committees................................................ 19
ARTICLE X. FINANCES............................................................................... 19
10.1 Dues ............................................................................................... 20
10.2 Failure
to Pay Dues.................................................................................. 20
10.3 Dues Year ............................................................................................... 20
10.4 Fiscal
Year.............................................................................................. 20
10.5
Acceptance of Other Funds....................................................................... 20
ARTICLE XI. AMENDMENTS....................................................................... 20
11.1 Proposal
of Amendments.......................................................................... 20
11.2 Voting on
the Proposed Amendment.......................................................... 21
11.3
Submission of Approved Amendments to ASAP Membership....................... 21
ARTICLE XII. ADOPTION.............................................................................. 21
12.1 Adoption
Process..................................................................................... 21
12.2 Effective
Date........................................................................................... 21
BYLAWS OF the
AMERICAN SOCIETY FOR ADOLESCENT PSYCHIATRY
The name of the organization shall be the AMERICAN SOCIETY FOR ADOLESCENT PSYCHIATRY. The abbreviation of the name shall be ASAP.
The purpose of
ASAP is to:
- To provide a national forum for the enhancement and dissemination of the knowledge and skills of physicians and mental health professionals, through local, regional, and national educational and scientific programs;
- To support the publication of clinical and scientific materials related to adolescent mental health and adolescent psychiatry; and
- To initiate efforts and to cooperate with other organizations on behalf of adolescents’ mental health.
3.1.1. Categories of ASAP Membership
a. Regular Members
b. Associate Members
c. Honorary Members
d. Life Members
e. Members-in-Training
f. Institutional Members
3.1.2. Except for Associate and Honorary Members, every ASAP Member must be:
a. a member of the American Psychiatric Association (APA) or a member of the Canadian Psychiatric Association (CPA) and not be ineligible for membership in the other, except by reason of domicile or residence; or
b. be eligible for membership in the APA or CPA, and not ineligible for membership in the CPA or APA, except by reason of domicile of residence
3.1.3. As used in these Bylaws, the term “ASAP Member(s)” refers to person(s) who are regular, associate, honorary, or life members, or members-in-training; and Institutional Members shall designate themselves as “Institutional Members of ASAP.”
3.2.1. Any person who is a psychiatrist meeting the general requirements in Section 3.1.1 of this Article may apply for Regular Membership. Applications for Regular Membership shall be referred to the Membership Committee. If there is a Regional Society in the area where the applicant resides and/or practices, the recommendations of the Regional Society shall be requested.
3.2.2. Admission to Regular Membership in ASAP shall occur when the applicant is:
a. provided with an application developed by the Membership Committee;
b. recommended for approval by the Membership Committee as having met the qualifications for membership established by these Bylaws and the Governing Board; &
approved by the Executive Committee.
3.2.3. Regular Members shall have all the rights and privileges of membership, including the right to vote, serve on ASAP Councils and Committees, and hold national office in ASAP.
3.2.4. Regular Members shall pay dues in the amount determined by the Governing Board.
3.3.1 An Associate Member shall be a person with education, training, and a post-baccalaureate degree in a mental health or related field.
3.3.2 This includes psychologists, social workers, nurses, physician extenders, counselors, non-psychiatrist physicians, and other disciplines as approved by the Governing Board from time to time.
3.3.3 An Associate Member shall be:
a. licensed to practice in their field; or
b. a faculty member of an accredited academic institution; or
c. determined by the Governing Board to have commensurate standing (e.g., through research or publications).
3.3.4 Applications for Associate Membership shall be referred to the Membership Committee. If there is a Regional Society in the area where the applicant resides and/or practices, the recommendations of the Regional Society shall be requested.
3.3.5 Admission to Associate Membership in ASAP shall occur when the applicant has:
a. completed an application developed by the Membership Committee;
b. been recommended for approval by the Membership Committee as having met the qualifications for membership established by these Bylaws and the Governing Board; and
c. been approved by the Executive Committee.
3.3.6 An Associate Member must be a member of his/her discipline’s national organization or is not ineligible for membership.
3.3.7 Associate Members are eligible to participate in all ASAP Councils and Committees, but do not have the right to vote or hold national office in ASAP
3.4.1. An Honorary Member shall be a psychiatrist, physician, or non-psychiatric mental health professional who has made outstanding contributions to adolescent psychiatry. An invitation to be an Honorary Member shall be approved by the Governing Board.
3.4.2. Honorary Members shall not hold office nor pay dues. An Honorary Member does not receive the publications of the Society except by subscription.
3.5.1. Life Members are those whose years of membership in ASAP, plus age at the start of the fiscal year, equals or is greater than 95. Attainment of Life status shall be upon the Membership Committee’s certification that the member has met the foregoing criteria. Life Members are recognized by the conferral of an appropriate certificate.
3.5.2 Life Members are exempt from all except 60% of the relevant ASAP Regular Member dues. Life Members will receive all ASAP publications. Life Members will also be eligible for conference registration rates of 75% the regular ASAP membership charge.
3.6.1 A Member-in-Training shall be a physician who has completed at least one year of an accredited residency in psychiatry and who meets the general requirements for membership in Section 3.1 of this Article (except the APA or CPA membership or eligibility shall be for membership-in-training rather than for regular membership).
3.6.2. There is no Member-in-Training category for Associate Members.
3.6.3. Dues for a Member-in-Training shall be 20% of ASAP Regular Member dues, unless the person desires to receive the Annals in which case they shall be 60% of ASAP Regular Member dues.
3.7.1. There shall be a category named “ASAP Institutional Member,” and those admitted to ASAP membership in this category shall be entitled to designate themselves as “ASAP Institutional Members.”
8.5.3 Any psychiatric facility serving adolescents may apply to be an Institutional Member.
8.5.4 Such institutions shall be:
a. Accredited by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO),
b. Have a Medical Director who is an Individual Member in good standing of ASAP,
c. Be eligible for membership in the National Association for Psychiatric Treatment Centers for Children (NAPTCC), and/or the American Association for Children’s Residential Centers (AACRC), and
d. Be sponsored by an ASAP Individual Member.
3.7.3. Admission to institutional membership shall be by:
a. Submission of an application for institutional membership to the Membership Committee;
b. Membership Committee certification that the applicant meets the criteria and recommendation to the Governing Board for approval; and
c. Approval of membership by the Governing Board.
3.7.4. An application fee and annual dues shall be assessed in the amount determined by the Governing Board .
3.7.5 Institutional Members shall be listed in the ASAP Newsletter and the ASAP Directory, and they will receive a copy of each ASAP publication.
3.7.6. Institutional Members shall not have the right to vote, serve on ASAP Councils and Committees, or hold national office in ASAP.
3.7.7. Removal from membership shall occur if the institution no longer meets the requirements for Institutional Membership (e.g., loss of licensure or accreditation) or for non-payment of annual dues.
3.8.1. To be a candidate for the honor of being an ASAP Fellow, the member must have been a member of the American Society for Adolescent Psychiatry (ASAP) for a minimum of eight years, and must have been actively involved in the affairs of ASAP, nationally or locally, through a constituent society or as a member-at-large.
3.8.2. Active and Life Members may be honored by election to Fellowship. A candidate for ASAP Fellowship shall be elevated on five parameters:
a. Certification by the American Board of Psychiatry and Neurology, the Royal College of Physicians and Surgeons of Canada, the American Board of Adolescent Psychiatry, or their equivalent.
b. Active participation in the affairs of the community, particularly with reference to the psychiatric needs of youth.
c. Outstanding clinical and administrative contributions to mental health services, particularly those serving the needs of youth.
d. Outstanding contributions to the teaching programs of a hospital, clinical, medical school, or other academic institution, including aspects of adolescent psychiatry.
e. Contributions to psychiatric research and/or publications.
3.8.3 A candidate for ASAP Fellowship may be recommended by a constituent society, by members of the Governing Board, or upon recommendation of three ASAP Fellows.